ACT NO. 3 of 2005 - Public Procurement and Disposal Act
Commencement Date: 2007-01-01

AN ACT of Parliament to establish procedures for efficient public procurement and for the disposal of unserviceable, obsolete or surplus stores, assets and equipment by public entities and to provide for other related matters

ENACTED by the Parliament of Kenya as follows:-
 

Arrangement of Sections
Part I - PRELIMINARY
1 Short Title and Commencement.
2 Purpose of the Act.
3 Definitions.
4 Application of Acts.
5 Conflicts with Other Acts.
6 Conflict with International Agreements.
7 Conflict with Conditions on Donated Funds.
Part II - BODIES INVOLVED IN THE REGULATION OF PUBLIC PROCUREMENT
A - Public Procurement Oversight Authority
8 Establishment of Authority.
9 Functions of Authority.
10 Director-general of the Authority.
11 Term of Office of Director -general
12 Restrictions on Activities of Director-general.
13 Terms and Conditions of Service of Director - General.
14 Resignation of Director-general.
15 Removal of Director-general.
16 Staff.
17 Acting Director - General.
18 Financial Arrangements.
19 Audit.
20 Quarterly and Annual Reports.
B - Public Procurement Oversight Advisory Board
21 Establishment of Advisory Board.
22 Composition of Advisory Board.
23 Functions of Advisory Board.
24 Procedures of Advisory Board.
C - Public Procurement Administrative Review Board
25 Review Board.
Part PART III - INTERNAL ORGANISATION PUBLIC ENTITIES RELATING TO PROCUREMENT
26 Threshold Matrix and Segregation of Responsibilities.
27 Responsibility for Complying with Act, Etc.
28 Procuring Agents.
Part IV - GENERAL PROCUREMENT RULES
29 Choice of Procurement Procedure.
30 Procurement Not to Be Split or Inflated.
31 Qualifications to Be Awarded Contract.
32 Pre-qualification Procedures.
33 Limitation on Contracts with Employees, Etc.
34 Specific Requirements.
35 Verification That Not Debarred.
36 Termination of Procurement Proceedings.
37 Form of Communications.
38 Inappropriate Influence on Evaluations, Etc.
39 Participation in Procurement.
40 Corrupt Practice.
41 Fraudulent Practice.
42 Collusion.
43 Conflicts of Interest.
44 Confidentiality.
45 Procurement Records.
46 Publication of Procurement Contracts.
47 Amendments to Contracts.
48 Interest on Overdue Amounts.
49 Inspections and Audits Relating to Contracts.
Part V - OPEN TENDER
50 Part Sets out Requirements.
51 Invitation to Tender.
52 Tender Documents.
53 Modifications to Tender Documents.
54 Advertisement.
55 Time for Preparing Tenders.
56 Provision of Tender Documents.
57 Tender Security.
58 Submission and Receipt of Tenders.
59 Changes to Tenders.
60 Opening of Tenders.
61 Extension of Tender Validity Period.
62 Clarifications.
63 Corrections of Arithmetic Errors.
64 Responsiveness of Tenders.
65 Notification if No Responsive Tenders.
66 Evaluation of Tenders.
67 Notification of Award of Contract.
68 Creation of Contract.
69 Refusal to Sign Contract.
70 Changes to Contract Responsibilities.
71 International Tendering.
Part VI - ALTERNATIVE PROCUREMENT PROCEDURES
72 Part Sets out Requirements
A - Restricted tendering
73 When Restricted Tendering may Be Used.
B - Direct procurement
74 When Direct Procurement may Be Used.
75 Procedure.
C - Request for proposals
76 When Request for Proposals may Be Used.
77 Procedure.
78 Notice Inviting Expressions of Interest.
79 Terms of Reference.
80 Determination of Qualified Persons.
81 Request for Proposals to Qualified Persons.
82 Evaluation of Proposals.
83 Notification of Successful Proposal.
84 Negotiations with Submitter of Successful Proposal.
85 Contract Requirements.
86 International Competition.
87 Restriction on Entering into Certain Related Contracts.
87 Restriction on Entering into Certain Related Contracts.
D - Request for quotations
88 When may Be Used.
89 Procedure.
E - Procedure for low-value procurements
90 When may Be Used.
91 Procedure.
F - Specially permitted procurement procedure
92 Authority may Permit.
Part VII - ADMINISTRATIVE REVIEW OF PROCUREMENT PROCEEDINGS
93 Request for a Review.
94 Suspension of Proceedings, Etc.
95 Dismissal of Frivolous Requests, Etc
96 Parties to Review.
97 Completion of Review.
98 Powers of Review Board.
99 Right to Review is Additional Right.
100 Right to Judicial Review to Procurement.
Part VIII - AUTHORITY POWERS TO ENSURE COMPLIANCE
101 Information to Authority.
102 Investigations.
103 Powers of Investigators.
104 Report of Investigation.
105 Order by Director-general.
106 Request for a Review.
107 Dismissal of Frivolous Requests, Etc.
108 Convening of Review.
109 Parties to Review.
110 Completion of Review.
111 Powers of Review Board.
112 Appeals.
113 Right to Review is Additional Right.
114 No Investigation if Issue Before Review Board.
Part IX - DEBARMENT FROM PARTICIPATING IN PROCUREMENT PROCEEDINGS
115 Debarment.
116 Opportunity to Make.
117 Request for a Review.
118 Dismissal of Frivolous Requests, Etc.
119 Convening of Review.
120 Parties to Review.
121 Completion of Review.
122 Powers of Review Board.
123 Appeals.
124 Right to Review is Additional Right.
125 List of Debarred Persons.
Part X - DISPOSAL OF STORES AND EQUIPMENT
126 Application of Part.
127 Responsibility for Complying with Act, Etc.
128 Disposal Committee.
129 Disposal Procedure.
130 Directions.
131 Restriction on Disposal to Employees, Etc.
132 Application of Part Viii to Disposals.
Part XI - MISCELLANEOUS
133 Certain Procurements and Disposals by Armed Forces, Police, Etc.
134 Consultation Meetings.
135 Offence - Obstruction, Etc.
136 Offence Contravention of Orders.
137 General Penalty.
138 Protection from Personal Liability.
138 Protection from Personal Liability.
139 Ethics Applicable.
139 Ethics Applicable.
140 Regulations.
141 Availability of Act, Etc.
142 Transitional Provisions.
143 Amendment of Cap. 412.
144 Other Consequential Amendments.
Schedules
FIRST SCHEDULE 
SECOND SCHEDULE 
THIRD SCHEDULE 
FOURTH SCHEDULE 
Subsidiary legislation
The Public Procurement and Disposal Regulations, 2006
The Public Procurement and Disposal (public Private Partnerships) Regulations, 2009

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