No. 16 of 2013

Point in Time

Act No: No. 16 of 2013

Act Title: CROPS

SUBSIDIARY LEGISLATION

Arrangement of Sections

THE SUGAR (IMPOSITION OF LEVY) ORDER, 2002
- Section
THE TEA (AD VALOREM LEVY) REGULATIONS, 2012
- Section
SUGAR (IMPOSITION OF LEVY) (REVOCATION) ORDER, 2016
- 1. Citation
- 2. L.N. 385/2002
THE TEA (AD VALOREM LEVY) (REVOCATION) REGULATIONS, 2016
- 1. Citation
- 2. L.N. 8/2012
THE COFFEE (GENERAL) REGULATIONS, 2016
THE CROPS (IRISH POTATO) REGULATIONS, 2019
THE CROPS (COFFEE) (GENERAL) REGULATIONS, 2019
THE CROPS (COFFEE) (GENERAL) REGULATIONS, 2019
THE CROPS (COFFEE) (GENERAL) REGULATIONS, 2019
THE CROPS (COFFEE) (GENERAL) REGULATIONS, 2019
THE CROPS (FOOD CROPS) REGULATIONS, 2019
THE CROPS (TEA INDUSTRY) REGULATIONS, 2020
THE CROPS (SUGAR) (GENERAL) REGULATIONS, 2020
THE CROPS (SUGAR) (GENERAL) REGULATIONS, 2020
THE CROPS (NUTS AND OIL CROPS) REGULATIONS, 2020
CROPS (SUGAR) (GENERAL) (AMENDMENT) REGULATIONS, 2020
- Section

SUGAR (IMPOSITION OF LEVY) (REVOCATION) ORDER, 2016

ARRANGEMENT OF ORDERS

Citation

2.	L.N. 385/2002

SUGAR (IMPOSITION OF LEVY) (REVOCATION) ORDER, 2016

[Legal Notice 103 of 2016]

1.	Citation These Regulations may be cited as the Sugar (Imposition of Levy) (Revocation) Order, 2016.

2.	L.N. 385/2002 The Sugar (Imposition of Levy) Order, 2002, is revoked.

THE TEA (AD VALOREM LEVY) (REVOCATION) REGULATIONS, 2016

ARRANGEMENT OF REGULATIONS

Citation

2.	L.N. 8/2012

THE TEA (AD VALOREM LEVY) (REVOCATION) REGULATIONS, 2016

[Legal Notice 104 of 2016]

1.	Citation These Regulations may be cited as the Tea (Ad Valorem Levy)(Revocation) Regulations, 2016.

2.	L.N. 8/2012 The Tea (Ad Valorem Levy) Regulations, 2012, are revoked.

THE COFFEE (GENERAL) REGULATIONS, 2016

ARRANGEMENT OF REGULATIONS

1.	Citation and commencement

2.	Interpretation

3.	Purpose of the Regulations

PART II – FUNCTIONS OF THE AUTHORITY

4.	Functions of the Authority

PART III – REGISTRATION AND LICENSING

5.	Registration

6.	Application for a licence

7.	Prohibition against operating without a licence

8.	Issuance of Licences

9.	Limitation of a coffee trader’s licence

10.	Conditions of licence

11.	Licensing procedure

12.	Duration of licences

13.	Movement permits

14.	Obligations of licensees

PART IV – COFFEE PRODUCTION AND PROCESSING

15.	Notification after planting or uprooting coffee

16.	Notification after change of details of farm or estate

17.	Coffee Production and processing standards

18.	Certification of Coffee

19.	Prohibition in issuance of coffee seeds or seedlings

20.	Requirements relating to coffee milling

PART V – COFFEE TRADE AND MARKETING

21.	Coffee marketing

22.	Coffee sales

23.	Sales Catalogue

24.	Coffee promotions

25.	Coffee warehousing in designated warehouses

26.	Export and import of coffee

27.	Prohibition against misrepresentation of blended coffee

28.	Coffee Warrant

29.

Exemption

30.	Activities of the Authority

PART VI – QUALITY ASSURANCE

31.	Quality Assurance for Coffee Industry

32.	Appointment of inspectors

33.	Prohibition against removal of labels, seals, etc.

34.	Surveillance

PART VII – GENERAL PROVISIONS

35.	Arbitration

36.	General penalty

37.	Revocation

38.	Transitional

SCHEDULES

FIRST SCHEDULE

SECOND SCHEDULE

THIRD SCHEDULE

FOURTH SCHEDULE—A

FIFTH SCHEDULE

THE COFFEE (GENERAL) REGULATIONS, 2016

[Legal Notice 120 of 2016]

1.	Citation and commencement These regulations may be cited as the Coffee (General) Regulations, 2016 and shall come into operation on such date as the Cabinet Secretary may, by notice in the Gazette, appoint.

Interpretation

In these Regulations, unless the context otherwise requires—

"Act" means the Crops Act, 2013 (No. 16 of 2013);

"agent” means a person appointed by a grower to carry out any functions licensed under these regulations on behalf of the grower;

"auction" means the system under which coffee is offered for sale at the Nairobi Coffee Exchange;

"Authority" means the Agriculture and Food Authority established under Section 3 of the Agriculture and Food Authority Act, 2013 (No. 13 of 2013);

“Board” means the Board of the Authority established under section 5 of the Agriculture and Food Authority Act 2013;

"Cabinet Secretary” means the Cabinet Secretary for the time being responsible for agriculture;

"certified coffees" means coffees produced under tenets of a recognized certification scheme bearing a certification mark;

"coffee" means the plant botanically known as Coffea species (L.) and includes the fruit, whether on the plant or detached therefrom, the seed in form of either buni, parchment coffee, clean coffee, roasted beans or ground coffee;

“coffee association” means a registered group comprised of coffee growers, either in co-operative societies or estates, coffee unions, coffee millers, traders, roasters, or companies, which has been registered by the Authority and given a registration certificate for purposes of these Regulations;

“coffee branding" means the identification of coffee by defined characteristics, a specific name or origin;

“coffee business" includes operating a coffee nursery, pulping, milling, warehousing, marketing, trading, roasting and packaging coffee;

“coffee certification" means a system that distinguishes a coffee product as being sustainably grown on the basis of economic viability, environmental conservation, social responsibility and ensures traceability;

“Coffee Directorate” means the directorate established in respect of coffee pursuant to section 11(4) of the Agriculture and Food Authority Act, 2013;

“coffee estate” means any area of land or group of parcels of land not being less than two acres in size in aggregate under the same ownership on which coffee is grown, or land which has an average production of not less than twenty thousand kilogrammes of cherry per year over a period of three years;

“coffee miller” means a person licensed by the Authority in consultation with the respective county government to conduct the business of coffee milling;

“coffee milling” means mechanical hulling or de-husking of parchment or buni coffee and includes the polishing and grading of the clean coffee;

“coffee sales proceeds” means monetary consideration received in exchange for coffee purchased at the auction or through direct sales;

“coffee roaster” means the holder of a roaster's license;

“coffee standards” means the Kenya Coffee Standards issued by the Kenya Bureau of Standards;

“coffee trader” means a person licensed to buy coffee at the Exchange or to import coffee;

“coffee warrant” means an instrument prepared by the Exchange of which the person named therein, or the last endorsee thereof, shall for all purposes be deemed to be the owner of the coffee to which it relates;

“coffee year” means a period of twelve months beginning on the 1st October of one year and ending on the 30th September of the following year;

“collateral manager” means an institution appointed by the Authority to take custody of coffee at a licensed warehouse;

“co-operative society” means a co-operative society registered under the Co-operative Societies Act;

“county government” shall have the meaning assigned to it under Article 176 of the Constitution of Kenya 2010;

“dealing in coffee” means dealing with the crop within the meaning of the Act;

“direct sale” means a contractual arrangement between a grower and a buyer for the sale of clean coffee based on mutually accepted terms and conditions enforceable in law based on the indicative price as recommended by the Pricing Committee;

“Exchange” means the Nairobi Coffee Exchange or any other Exchange licensed by the Capital Markets Authority;

“grower” means any person who cultivates coffee in Kenya and is registered with the County Government and the Authority;

“grower miller” means a grower who mills parchment or buni from own holding and includes a co-operative society or union which mills its members' coffee;

“inspector” means an inspector appointed by the Authority and includes a county agricultural officer designated by the Authority by notice in the Gazette;

“licensee" means a person licensed by the Authority;

“licensing authority" shall have the meaning assigned to it under the Act;

“manufacturing” means processing coffee by pulping, milling and roasting;

”out-turn number” means an identifying number issued by a miller in respect of coffee delivered to a mill;

“out-turn milling statement” means a statement prepared by a miller after the completion of the milling process;

“private miller” means a person who mills parchment or buni coffee from his or its own coffee estate;

“primary processing” means the process of removal of coffee pulp from cherry, fermentation, washing and drying to the standard moisture content to obtain parchment;

“prompt date” means a date specified in the sales catalogue, not being more than seven calendar days from the date of the sale, for the receipt of coffee sales proceeds by a broker from the trader;

“pulping station” means a coffee factory or place where coffee cherry is processed into parchment coffee;

“respective county government” means the government of the county within which the land where activities to which these regulations apply is situated;

“sales catalogue” means a standard document prescribed by the Authority and prepared by a miller for sale of clean coffee at the Exchange;

“settlement account” means an account by a grower in the central depository system operated by the Exchange into which all coffee sales proceeds are paid;

“sweepings” means the balance of coffee samples in the sample room not distributed as samples to the traders and spillages collected from millers' milling activities which are handed over to the brokers for sale, provided that the proceeds accruing shall be paid to growers on pro-rata basis;

“trading floor” means the physical space and all the facilities including; equipment, records and assets provided by or belonging to or in the use of the Exchange,'

“warehouse” means a storage facility licensed by the Authority for the storage of coffee, and which is specifically designed to guarantee the quality and safety of the coffee;

“warehouseman” means any person who owns, leases or is in charge of a warehouse where coffee is handled and stored for reward or profit;

“warehousing receipt” means a certificate issued by a licensed coffee warehouseman in respect of coffee stored in a licensed warehouse for purposes of collateral.

3.	Purpose of the Regulations The purpose of these regulations is to provide for the regulation, promotion and development of the coffee industry in Kenya.

PART II – FUNCTIONS OF THE AUTHORITY

Functions of the Authority

(1)

The Authority shall in the performance of its functions under these Regulations act through the Coffee Directorate, which shall carry out such activities and do such other things as are necessary to promote, develop and regulate the coffee industry for the benefit of coffee growers and the coffee industry.

(2)

In consultation with the respective county governments the Authority shall—

(a)	facilitate the issuance of coffee trade and manufacturing licenses;

(b)	co-ordinate training programmes for players in the coffee value chain;

(c)	enforce national regulations and quality standards in the coffee industry;

(d)	collect, collate and maintain information and data base on the coffee industry including current and future production, processing, marketing and consumption;

(e)	conduct market intelligence and promotion activities on Coffee both locally and internationally;

(f)	establish Iinkages with various government agencies including county government and private research institutions for the conduct of studies and researches designed to promote the production, marketing, processing and consumption of coffee;

(g)	develop and promote strategies and initiatives for value addition;

(h)	promote the application of the National Coffee Kenya Mark of Origin by local and international industry players;

(i)	recommend general industry guidelines for interaction between coffee farmers and manufacturers; and

(j)	promote the development of regional appellations for Kenyan coffee.

(3)	The Authority shall develop a Coffee Industry Code of Practice for all holders of licences under these Regulations.

PART III – REGISTRATION AND LICENSING

Registration

(1)	Every coffee grower shall register with the County Governments and the Authority for purpose of data collection.

(2)	A grower who joins a co-operative society or any other association or legal entity, shall notify the Authority through that co-operative Society or other entity;

(3)	The Authority shall maintain up-to-date registers of all coffee co-operative societies, coffee associations, coffee estates and nursery operators.

Application for a licence

(1)

Every person intending to engage in coffee business shall apply to the Authority or the County Government, as the case may be, using the respective application forms set out in the First Schedule, and shall be issued with the registration certificate or licence, as the case may be, in the corresponding forms set out in the same Schedule.

(2)	Every coffee dealer shall produce the certificate or license respectively issued under sub-regulation (1) upon request by an inspector at all reasonable times.

(3)	The Authority shall maintain up-to-date records of all persons registered or licensed under this Regulation.

Prohibition against operating without a licence

(1)

No person shall, for commercial purposes—

(a)	buy, sell, pulp, mill, warehouse, export or otherwise deal in or transact any business in coffee unless he holds a current licence issued by the Authority or the respective County Government for that purpose;

(b)

transport or be in possession of any coffee unless he is licensed to carry out any of the activities specified in paragraph (a) and holds a valid movement permit issued—

(i)	in the case of parchment, by the licensing authority of the respective county; or

(ii)	in the case of clean coffee, by the Authority:

Provided that—

(a)	where a grower applies for a licence under paragraph (a) in respect of own coffee, such licence shall be issued by the Authority without undue delay; and

(b)	paragraph (b) shall not apply to a grower moving own coffee between the farm and the pulping station.

(2)	An application for a movement permit in respect of parchment shall contain evidence of the competitive sourcing of the miller or other service provider to whom the coffee is intended to be delivered.

Issuance of Licences

(1)

The following certificates and licences shall be issued by the respective county government in consultation with the Authority—

(a)	a coffee nursery certificate authorizing the holder to operate a coffee nursery; and

(b)	a pulping station licence authorizing the holder to operate a pulping station who is a co-operative society, an association, a company or an estate grower.

(2)

The following certificates and licences shall be issued by the Authority in consultation with the respective county governments—

(a)	a coffee grower's milling licence authorizing the holder, being a co-operative society or other legal entity comprising growers, to pulp, mill, market or roast coffee;

(b)	a commercial miller's licence authorizing the holder to conduct the business of milling coffee at a fee.

(3)

The following licences shall be issued by the Authority—

(a)	a coffee roasters' licence authorizing the holder to conduct the business of roasting coffee for local sale or for export;

(b)	a warehouseman's licence authorizing the holder to conduct the business of warehousing coffee;

(c)	a coffee trader's licence authorizing the holder to buy clean coffee from the Exchange or import clean coffee from outside Kenya for processing in Kenya for sale locally or for export;

(4)	The licences issued under this Regulation shall be subject to such conditions as the issuing authority may prescribe.

(5)

A grower may enter into an agreement with other growers within the same county or region for purposes of accessing economies of scale in pulping, milling, warehousing, marketing or roasting coffee, and shall for that purpose—

(a)	apply for the necessary licences from the Authority; or

(b)	where the parties to the agreement already hold such licences, inform the Authority accordingly in writing.

Limitation of a coffee trader’s licence

(1)	A holder of a coffee trader's licence or any other entity associated with such holder shall not be licensed as a commercial miller or warehouseman.

(2)	The Authority may revoke any licence which is found to be held in contravention of sub-regulation (1).

10.

Conditions of licence

(1)	The issuance of the licences specified under these Regulations shall be subject to the applicants meeting the respective requirements for such issuance set out in Part A of the Second Schedule and payment of the applicable fees as specified in Part B of the same Schedule.

(2)	The Authority shall not issue a licence under these Regulations unless the person meets the conditions for licensing.

(3)	All licensees shall specify the premises upon which the business specified in the license shall be conducted.

(4)	Every licensed person shall comply with the Coffee Industry Code of Practice.

(5)	Every licensee shall submit a letter of undertaking to remit returns to the Authority.

(6)	A license holder who contravenes the terms and conditions of the licence shall be liable to have his licence suspended or revoked.

11.

Licensing procedure

(1)	The Authority may, after inspection and evaluation of an application received under these Regulations, grant the licence applied for or reject the application.

(2)	Where an application is rejected, the Authority shall notify the applicant accordingly, giving reasons for the rejection and pointing out the reasons leading thereto within fourteen days after the date of the decision of the Authority.

(3)	The applicant may resubmit an application following such rejection after addressing the issues raised in the notification from the Authority.

(4)	Where an application is rejected after resubmission under sub-regulation (3), the applicant may appeal to the Cabinet Secretary within thirty days after notification of the rejection by the Authority.

(5)	The Authority shall process the licences for successful applicants in accordance with the provisions of the Act.

12.	Duration of licences Licences issued by the Authority shall expire on the 30th June of every year and license holders wishing for renewal thereof may apply by 1st June preceding the expiry of the license.

13.

Movement permits

(1)

The movement of coffee shall be managed through the issuance of movement permits by the licensing authority of the respective county, provided that no movement permit shall be issued under these Regulations to any person other than a licensee, and the licensee shall not alter the particulars entered thereon.

(2)	No person shall move coffee or cause any coffee to be moved without an original movement permit issued by the Authority in accordance with sub-regulation (1).

(3)	Duplicate copies or photocopies of the original movement permit shall not be used for coffee movement.

(4)	Any vessel used for coffee transportation shall conform to Kenya Coffee Standards.

(5)	The movement permit for parchment from a pulping station operated by a Co-operative Society shall authorize such transportation to millers within the county or the next nearest miller in the interest of saving on costs.

(6)	The licensing authority shall monitor the movement of parchment coffee between stores and the movement of clean coffee and hulled buni to the market in order to ensure that the coffee is safe and to avoid any illegal coffee dealings.

(7)	Any person who moves coffee contrary to this Regulation commits an offence.

14.

Obligations of licensees

(1)	Licensees under these Regulations shall observe the obligations set out in the Third Schedule.

(2)	The obligations set out in the Third Schedule shall be implied in every contract between a grower and a grower's agent.

PART IV – COFFEE PRODUCTION AND PROCESSING

15.

Notification after planting or uprooting coffee

(1)	Every grower who plants or uproots coffee shall, within six months after doing so, notify the Authority or county government in writing of the area of coffee planted or uprooted for purposes of record.

(2)	Every grower who is a member of a co-operative society and who plants or uproots coffee shall, within three months of doing so, notify the co-operative society in writing of the area and number of trees planted or uprooted for purposes of record.

(3)	The co-operative society to which a report is made under sub-regulation (2) shall notify the Authority accordingly in every year after registering such details from the grower.

16.	Notification after change of details of farm or estate Any grower who changes the details of his farm or estate as registered with the Authority, whether on a subdivision of the estate or otherwise, shall report such changes to the Authority for purposes of record.

17.	Coffee Production and processing standards The Cabinet Secretary shall develop a coffee industry policy which shall articulate coffee production, processing and marketing practices towards adoption of modern coffee production and processing technology.

18.

Certification of Coffee

(1)	The Authority shall promote coffee certification schemes for Kenyan coffee.

(2)	The certification schemes operating within the coffee industry shall be registered with the Authority.

(3)	Certified coffee shall be identified and labelled according to the respective certification schemes for traceability.

(4)	Coffee growers and millers may seek certification to ensure quality of service and market confidence.

(5)	Certified coffees shall be declared by the miller in the sales catalogues and sold in accordance with Guidelines for the Sale of Certified Coffees as provided by the Exchange.

(6)	The standard coffee grades shall be as provided in the Fourth Schedule.

19.

Prohibition in issuance of coffee seeds or seedlings

(1)

No person, other than the Kenya Agricultural Livestock and Research Organization or its authorized agents operating laboratories or tissue culture units under their supervision, shall issue certified coffee seeds or seedlings for multiplication in any coffee nursery for distribution to any other grower or for export.

(2)	No person shall establish or operate a coffee nursery unless the person is registered with the respective county in consultation with the Authority.

(3)

A person shall not be issued with a certificate of registration for a nursery, unless an inspector—

(a)	visits and inspects the site and is satisfied that the site is suitable for establishment of a nursery; and

(b)	is satisfied that the nursery operator or their agents have adequate knowledge of nursery management and production techniques.

20.

Requirements relating to coffee milling

(1)

The milling of coffee may be carried out by—

(a)	a coffee grower or grower's co-operative society, under a coffee grower's milling licence, or

(b)	a commercial miller under a commercial miller's licence.

(2)	Coffee milling shall only be conducted at premises that are specified as such in the register maintained by the Authority.

(3)	A miller shall ensure that the grower or grower's representative is notified and is present during the milling process.

(4)	A commercial coffee miller shall take out insurance cover against fire, theft and other risks for all coffee delivered for milling and for milled coffee which has not yet been handed over for marketing.

(5)	Every miller shall account for mill spillage or sweepings and all other coffee by-products to the Authority and the growers at such intervals and in such format as may be prescribed by the Authority.

(6)	The Authority shall from time to time prescribe the maximum proportion of milling losses allowable per parchment type and publicize the information in such a manner as to be easily accessible to the grower.

(7)	A grower who mills his own coffee shall ensure production and delivery records are submitted to the Authority in form C3 set out in the First Schedule.

(8)	For purposes of direct sales, a miller shall categorize and bulk coffee to meet specific market requirements as instructed by the grower and in the best interest of the grower.

PART V – COFFEE TRADE AND MARKETING

21.

Coffee marketing

(1)

Kenya Coffee shall be traded through—

(a)	auction at the Exchange; and

(b)	direct sales:

Provided that—

(a)	the prices offered at the direct sales shall bear a favourable comparison to those offered by the Exchange; and

(b)	the Exchange shall set aside one day in every fortnight for the trading of coffee by local traders.

(2)

The Authority shall set up a Pricing Committee comprising of seven members drawn from the National and county governments and the Exchange to propose indicative coffee prices based on the prices prevailing at the Exchange and in the international market and on the quality of coffee from the various coffee growing regions in the country.

22.

Coffee sales

(1)	A coffee estate, co-operative society or other association may undertake direct sales of clean coffee from a licensed coffee warehouse and shall notify the Authority accordingly.

(2)	The notification under sub-regulation (1) shall contain the details of the contract of sale.

(3)	Direct sales shall be conducted in accordance with guidelines issued by the Authority.

(4)	The proceeds of the sale of coffee by auction or by direct sales shall be deposited in a central depository unit established by the Exchange in consultation with the Authority and which shall operate in accordance with the trading rules of the Exchange.

23.

Sales Catalogue

(1)	Millers shall prepare a sales catalogue in consultation with the Exchange and growers for all the coffee transferred to a warehouse in accordance with the trading rules referred to in Regulation 22(4).

(2)	A sales catalogue shall contain the particulars set out in the Fifth Schedule.

24.

Coffee promotions

(1)	The Authority shall co-ordinate coffee stakeholders, including growers and marketers, for the holding of international events for the promotion of Kenyan coffee in the international arena.

(2)	Respective county governments may mobilize growers for centralized coffee marketing in the overseas markets and conduct promotional activities both locally and internationally within the established legal framework.

25.

Coffee warehousing in designated warehouses

(1)	All coffee shall be stored in warehouses duly licensed by the Authority in consultation with the county governments.

(2)	No premises shall be designated as a coffee warehouse by the Authority unless the premises are inspected, approved, and registered as such.

(3)	A licensed warehouse shall conform to the standards issued by the Kenya Bureau of Standards and shall be duly certified by a public health officer.

(4)	The Authority shall cause warehouses and warehousing activities to be inspected on a regular basis.

(5)	No warehouseman shall have a lien of any nature over coffee whether in his possession or not.

(6)	Every warehouseman shall insure all coffee in his warehouse or under his custody against fire, theft and other insurable risk.

(7)	No coffee shall be removed from a warehouse without a coffee warrant issued by the Exchange and registered with the warehouseman.

(8)	A person who operates a warehouse in contravention of this Regulation commits an offence.

26.

Export and import of coffee

(1)	No person shall export coffee or cause any coffee to be exported unless a phytosanitary certificate of inspection is presented to the Commissioner of Customs and Excise along with a certificate of origin or a certificate of re-export, as the case may be, relating to such coffee.

(2)	No coffee grown outside Kenya shall be entered into Kenya in transit for export unless accompanied by a certificate of origin.

(3)	No coffee imported into Kenya shall be re-exported in any condition or quantity other than that in which it was imported into Kenya except with a certificate of re-export.

(4)	A certificate of origin for coffee produced outside Kenya shall be valid only if issued by the certifying agency of the relevant country and endorsed and completed by the relevant government agency of that country.

(5)	A certificate of origin for coffee grown in Kenya, and any certificate of re-export for coffee grown outside Kenya but re-exported from Kenya, shall be issued only by the Authority.

(6)	The Authority shall authorize and monitor the importation of coffee into Kenya.

27.

Prohibition against misrepresentation of blended coffee

(1)	A person who blends any or various grades of coffee produced in Kenya with any other coffees produced outside Kenya shall not represent such coffee as coffee having its origin in Kenya.

(2)	Any person who contravenes the provisions of this regulation commits an offence.

28.

Coffee Warrant

(1)	A warehouseman shall, after every sale of coffee and upon confirmation of payment, issue to the purchaser a coffee warrant in such form, and containing such details of the coffee purchased, as the Authority may prescribe.

(2)	No person shall alter any certificate of origin, certificate of inspection or certificate of re-export, coffee warrant, warehouse receipt or other document prepared for purposes of these regulations.

29.

Exemption

(1)

Nothing in these regulations shall apply to the export or dispatch of any coffee when the coffee concerned—

(a)	consists only of a sample or a parcel not exceeding twenty kilogrammes in weight; or

(b)	is for consumption on ships, aeroplanes or other international carriers.

30.

Activities of the Authority

The Authority shall carry out activities for purposes of—

(a)	advertising the merits of Kenyan coffee and increasing its sale to expand existing markets and entering new markets and matters incidental thereto;

(b)	promotions, exhibitions and trade fairs for the display of the Kenya coffee in the domestic and international markets;

(c)	collection and dissemination of statistics and other information relating to Kenya coffee and its production, distribution and consumption;

(d)	regulation and compliance activities;

(e)	promotion of product diversification and value addition; and

(f)	any other lawful purpose for the development of the coffee sub-sector.

PART VI – QUALITY ASSURANCE

31.

Quality Assurance for Coffee Industry

(1)	The Authority shall establish and enforce standards in grading, sampling and inspections, tests and analysis, specifications, units of measurement, code of practice and packaging, preservation, conservation and environmental sustainability and transportation of coffee.

(2)	The Authority shall develop a training curriculum and conduct examinations for coffee liquorers in consultation with industry stakeholders.

(3)	Liquoring certificates shall be issued by the Authority to persons who pass the liquoring examinations in accordance with these regulations.

(4)	Any qualified person intending to offer liquoring services shall apply to the Authority for certification.

(5)	The Authority shall develop guidelines for the establishment of independent cupping centers at the counties for the purpose of coffee quality analysis and maintenance.

(6)	Coffee quality analysis at the cupping centers shall be carried out only by certified liquorers.

(7)	Quality Assurance officers from the Authority may whenever the need arises, carry out assessments on coffee quality maintenance at any premises that handles coffee, along all stages of the value chain.

(8)	The Authority shall demand evidence of engagement of a registered coffee liquorer by a miller or trader licensed under these regulations.

32.

Appointment of inspectors

(1)	The Authority may appoint inspectors to conduct independent inspection of a grower's farm, a mill warehouse or the premises of a coffee trader to ascertain whether the requirements of the Act and these regulations are being complied with.

(2)

In carrying out an inspection under sub-regulation (1) the inspectors shall—

(a)	monitor activities along the value chain of coffee to ensure compliance with set regulations and standards;

(b)	undertake inspections to ensure compliance with these regulations;

(c)	ensure that all people dealing with coffee adhere to the conditions of registration and licensing set out in the Second Schedule.

(3)	An inspector shall work in collaboration with the County executive committee member for agriculture of the respective county in the discharge of functions under this regulation.

(4)	A grower, miller, warehouseman or trader shall afford the inspector full and free access and all necessary assistance to any such inspector during the inspection.

(5)	No coffee grower, miller, agent, trader, or warehouseman or their agents shall deny entry to an inspector acting in the course of that inspector's duty or obstruct an inspector from making an entry or conducting an inspection of a mill or other premises.

33.

Prohibition against removal of labels, seals, etc.

No agent or person employed by an agent shall, otherwise than with express written authority of a grower, remove labels or seals or open technically sewn or closed packets of coffee unless for the purpose of inspection to determine their validity and genuineness or with other reasonable cause.

34.

Surveillance

The Authority shall conduct periodic surveillance within coffee-growing counties and among millers, processing plants, warehousing facilities, retail outlets, export points, and exporters' premises to assess the degree of compliance with the coffee industry policy, standards, code of practice and the general well being of the coffee industry.

PART VII – GENERAL PROVISIONS

35.	Arbitration Where any dispute arises between any two or more persons licensed or registered under these Regulations, the dispute may be resolved through arbitration or relevant rules made by the Cabinet Secretary.

36.

General penalty

(1)	A person who contravenes any provisions of these Regulations commits an offence.

(2)	A person who commits an offence under these Rules for which no other penalty is provided shall be liable to a fine not exceeding five hundred thousand shillings or to a term of imprisonment not exceeding one year or both.

37.	Revocation The Coffee (General) Rules 2002 are revoked.

38.

Transitional

(1)

Notwithstanding Regulation 37—

(a)	all licenses for coffee business existing before the coming into operation of these regulations shall remain valid until their expiry, and shall thereafter be renewed under these Regulations;

(b)	all marketing agent and dealers' licences in force immediately before the operationalization of these Regulations shall remain valid until the 30th September, 2016.

(c)	any person who immediately before the coming into operation of these regulations was an agent for a grower may upon such operationalization apply to the Authority for licensing under these Regulations ;

(2)

The Authority shall within a period of ninety days after the operationalization of these Regulations put in place a mechanism for the discharge of all liabilities attaching to or in respect of any of the institutions concerned with the growing, milling or marketing of coffee immediately before the operationalization.

FIRST SCHEDULE

Form A1

[Reg. 6.]

APPLICATION FOR REGISTRATION OF A COFFEE NURSERY

(1)

Personal Information

Name of Applicant (new /renewal): .............................................................

(Attach National ID)

Sub county: ........................... Location .............................................

Location: ................................. Division ................................................

Land Registration No/Plot No. .........................................................

(Attach copy of Title deed, lease agreement or other supporting document.)

Contact Details:

Postal Address .......................................................................

Email ..............................

Telephone:

(2)

Nursery Information

Where the applicant is a company or co-operative society, supply the County with:

(a)	A certified copy of certificate of incorporation/registration;

(b)	A certified copy of memorandum and articles of association/ constitution/by laws;

(c)

Names and address of Directors;

(i)	..........................................................................................

(ii)	.........................................................................................

(iii)

........................................................................................

(iv)	.........................................................................................

(3)	Nursery Category (tick as appropriate) CONDITIONS: The registration requirements shall be as provided in these Regulations. Date: ..................................... Signed: ............................................

(4)

(a)	County Inspector Comments

......................................................................................................................................

..................................................................................................................................

(b)	AFFA County Officer Comments:

......................................................................................................................................

(5)	Nursery Certificate Approval

Form A2

NURSERY REGISTRATION CERTIFICATE

Valid from ............................................ to .............................................................

Name of Certificate holder: ....................................................................................

Postal Address: ......................................................................................................

Email: ......................................................................................................................

Telephone: ................................................................................................................

Location: .......................................... Sub-location. .................................................

Village/Road: ...................................... Division ......................................................

County .....................................................................................................................

L.R. No. or Plot No: .................................................................................................

Nursery Code: .......................................................................................................

Nursery Category (tick as appropriate)

Is hereby registered to operate coffee nursery on the above L.R. No/Plot no. in the above

(county)

Terms and conditions

1.	Nursery operators shall maintain records of source of seed, amount of allocated seed, seedlings raised and seedlings bought.

2.	Nursery operators shall remit returns to the County on a quarterly basis

3.	The source of seed shall be only the Coffee Research Institute or its authorized agents.

FORM A3

COFFEE NURSERIES RETURNS

1.	Name of Nursery/Owner: .......................................................................................

2.	Address: Postal ................. Postal Code .......................... Email ....................

3.	Telephone: .................................................................................

4.	Location: .................... Sub-location ....................Village/Road ..................

5.	Division: .............................................. County ...........................................

6.	L.R. No. or Plot No: ................................................................................

7.	Nursery Code ............................................................................

8.	Period of returns from ............................................. to

Source of planting materials (seed /seedlings/ cuttings).

Prepared by:

Name:...... .................... ...Designation:......................

Signature:.... ........................ Date:........................

Stamp:.....................................................................

(To be filled in duplicate and copy sent to AFFA)

Form B1

APPLICATION FOR PULPING STATION LICENCE

l.	Name of Applicant: ... ........................... (Individual/organization)

2.	Postal Address:.................................................PostaI Code.......... E-mail....................Telephone:................................

Location..... .................................Sub-Location:..........................

Village/Road.................................................................

County:..............................................................................

Proposed Name of farm (where applicable):................................................

4.	L.R. No..................................................................... (Attach copy Title Deed/Lease Agreement/Other supporting document).

5.	Registration Certificate of a co-operative: society/Company. . ........................................... .

(Attach certified Copy) Application is made for permission to erect/operate a factory for the pulping of coffee in accordance with the particulars given above, which are hereby certified to be correct by the applicant(s):-

Name......... .........Signed.........................Date................

Name... ...........Signed.........................Date..................

Name... ...........Signed...... ..Date............

7.	Land under mature coffee................. ... No of Trees....................variety.............

8.	Production for immediate past three years

SECOND SCHEDULE

[Reg. 10(1).]

REQUIREMENTS AND FEES

A- LICENSING REQUIREMENTS

(a)Nursery Certificate

1.	Individual National ID/Passport No and PIN

2.	Suitable land site for establishment of a nursery

3.	Reliable source of clean water

4.	Accessibility of nursery site for inspection and materials transportation

Any other requirements that may be prescribed by the Authority from time to time

In addition, where the applicant is a company/society

(i)	A certified copy of certificate of incorporation/registration (in the case of companies or societies

(ii)	A certified copy of memorandum and articles of association

(iii)

Names of directors/officials

(b) A Pulping station Licence

1.	Applicants personal details and contacts.

2.	Individual National lD/Passport No. and PIN.

3.	Copy of title deed or certificate of leasehold of a duration of lease of not less than six years as proof of ownership or proprietorship and a current certificate of search or other supporting documents.

4.	A minimum of 2 acres of coffee or 20,000kgs of cherry on a average of three years.

5.	Any other requirements that may be prescribed by the Authority from time to time. (c) Grower Miller's Licence

1.	Applicants personal details and contacts.

2.	Individual National lD No.

3.	Where the applicant is a corporation, a certified copy of certificate of incorporation.

4.	A certified copy of memorandum and articles of association (if No. 3 applies).

5.	A paid-up share capital of not less than Ksh. 100,000.

6.	Names of company directors, individual National ID/ Passport No and Pin Numbers.

7.	Milling facilities.

8.	Compliance with statutory requirements, including but not limited to, NEMA certificate Safety and Occupational Health Certificate and County Business Permit.

9.	A certified copy of a comprehensive insurance cover from a reputable firm proportionate to volume of coffee handled as per insurance valuation.

10.	Proof of engaging services of a coffee liquorer registered by the Authority.

11.	Lease or establishment of a Coffee Mill upon approval by the Authority.

12.

Any other requirements that may be prescribed by the Authority from time to time.

(d) A commercial coffee miller's licence

Same requirements as grower/miller' s licence.

In addition, the holder shall present a Tax compliance certificate from the Kenya Revenue Authority.

(e) Roaster's License

1.	Applicants personal details and contacts.

2.	Individual National lD/Passport No.

If applicant is a company–

(a)	A certified copy of certificate of incorporation

(b)	A certified copy of memorandum and articles of association

(c)	A paid up share capital of not less than KSh.100,000/=

(d)	Names of company directors, individual National lD/Passport No, Pin Numbers

Tax compliance certificate from Kenya Revenue Authority (KRA) for the Company.

5. If applicant is a registered business–

(a)	Certificate of Registration

(b)	Particulars of the proprietors - individual National lD/Passport No, Pin Numbers

(c)	Compliance with statutory requirements, including but not limited to, NEMA certificate (where applicable) Safety and Occupational Health

Certificate (where applicable) and Business Permit

(d)	Any other requirements that may be prescribed by the Authority from time to time

(f) Coffee Trader's Licence

1.	A certified copy of certificate of incorporation

2.	A certified copy of memorandum and articles of association

3.	A paid up share capital of not less than Kshs 300,000/=

4.	Names of company directors, individual National ID/Passport No, Pin Numbers

5.	Names and addresses of two business referees

7.	Tax compliance certificate from Kenya Revenue Authority (KRA) for the Company

8.	Clearance letter from the Nairobi Coffee Exchange (NCE) in the case of renewals

9.	Compliance with Statutory requirements, including but not limited to, NEMA certificate (where applicable) Safety & Occupational Health Certificate (where applicable) and local Authority Business Permit

10.	A valid performance bond of Kshs.500,000/= in favour of the Directorate

11.	Proof of engaging the services of a coffee liquorer registered by the Directorate

13.	Undertaking to furnish the Directorate with monthly returns

14.	Any other requirements that may be prescribed by the Authority from time to time

15.	If applicant is a registered business, the certificate of registration and particulars of the proprietors. (h) Warehouseman's Licence

1.	A certified copy of certificate of incorporation

2.	A certified copy of memorandum and articles of association

3.	A paid up share capital of not less than Kshs 300,000/=

4.	Names of company directors, individual National ID/Passport No, Pin Numbers

5.	Names and addresses of two business referees

7.	Names of company directors, individual National ID, Passport No. Pin Numbers

8.	Tax compliance certificate from Kenya Revenue Authority (KRA) for the Company

9.	Clearance Certificate by respective county governments

10.	Compliance with Statutory requirements, including but not limited to, NEMAcertificate Safety and Occupational Health Certificate and Local Authority Business Permit.

11.	A certified copy of a comprehensive insurance cover from a reputable firm proportionate to volume of coffee handled as per insurance valuation

12.	Compliance with minimum specifications as required by Kenya Bureau of Standards

13.	Undertaking to furnish the Authority with monthly stock returns

14.	Any other requirements that may be prescribed by the Authority from time to time B – Certificate and Licence Fees The following license fees shall apply for the respective certificates and licenses:-

THIRD SCHEDULE

[Reg. 14.]

OBLIGATION OF LICENSEES

The following are the operating standards and obligations which shall be binding upon the holders of the licence respectively specified (hereinafter referred to as "Licensee").

The contracts refereed to in this Schedule shall contain all relevant information and shall expressly state all tariffs and charges payable thereunder.

The cost of the service shall not exceed 15% of the net earnings from the coffee sales and the same shall be stated in the agreement at the beginning of each year and the amount shall be paid by the growers upon receipt of payment for the coffee.

A. Pulping Station Licence

1.	Where a licensee pulps coffee other than that from own estate, there shall be a service contract between the parties, and the licensee shall deemed to be the agent of the grower and shall act in the best interests of the grower.

2.	The licensee shall perform sorting and density grading of cherry immediately upon receipt.

3.	The licensee shall weigh the grower's cherry using a credible weighing system, maintain an accurate record of the same and give an original receipt thereof to the grower immediately.

4.	The licensee shall diligently and carefully carry out the process of removal of coffee pulp from the cherry, fermentation, washing and drying to the desired moisture content without delay and maintain the highest possible value of the coffee.

5.	The, licensee shall, if it has not done so, buy computers, digitize its coffee weighing scales and post the information of quantity and quality to a central database made accessible to the grower.

6.	In parchment handling, the licensee shall do quality analysis of the dry parchment prior to storage and will mix only parchment that is of similar quality

7.	The licensee shall digitize stock cards.

8.	The licensee shall insure the coffee against loss and damage while at the station and in transit.

9.	The licensee shall reinforce the security of the station to guard against theft of coffee by its servants or other persons and where security of the parchment cannot reasonably be guaranteed, it shall transport the same to a safer location.

10.	Before moving the coffee, the licensee shall apply for a movement permit for the coffee from the relevant authority and install a tracking device for the vehicle ferrying the coffee.

11.	The licensee shall have the permits for the movement of coffee duly endorsed by the miller to acknowledge receipt of the parchment clearly indicating quantity and quality and shall file proper returns for the same which shall periodically be availed to auditors for verification.

12.

In cases where the licensee is a co-operative society, its executive officials shall not borrow funds on behalf of the grower, but if expressly approved and passed at the Annual General Meeting of the members of which the grower is one, borrowing may be done but only to cover the operational budget.

13.

The licensee shall have no authority to receive the grower's money after sale of the coffee and payment shall be done directly to the grower from the Central Depository Unit or other agent appointed by the grower for that purpose, and the licensee shall receipt its agreed fees from the same unit or agent.

B. Milling Licence

A co-operative society or other entity delivers parchment coffee or buni to a mill for further processing at a fee and grants the licensee the authority to mill and deliver the coffee to a warehouse accredited by the Exchange and expressly stated in the contract to be the warehouse for the grower's coffee:

1.	There shall be a service contract between the parties, a copy of which shall be forwarded to the Authority.

2.	The cost of the service shall be agreed in terms of Kenya Shillings for every kilogram of processed parchment or buni at the beginning of each year and the same shall be paid by the grower upon sale of the coffee.

3.	The licensee shall publish the tariffs that are approved by the Authority and shall not charge the grower more that the approved amounts.

The licensee shall be accountable to the grower for the coffee received and shall acknowledge receipt of the same from the grower or his authorized agent by endorsing the movement permit, confirming whether the volume, the grading and the owner of the coffee is as indicated in the permit and by issuing an identifying outturn number for the coffee so delivered.

5.	The miller shall issue a goods received note (GRN) to the grower or his authorized agent and transmit data of the same to a central database operated and maintained by the licensee.

6.	The licensee shall take the agreed sample of the parchment and distribute it between the grower and the regulator and retain a portion thereof.

7.	The licencee shall, if it has not done so, digitize is weighing scales and its grading equipment to ensure precision and protect against loss of coffee volume.

In the event of bulking, the licensee shall indicate the minimum millable lot in the contract, inform the grower and receive the grower's consent to bulk his coffee with the coffee of others, file a log and share with the owners of the coffees being bulked, stating their names, volume, and quantities of the batches being bulked and provide each person in the bulk a copy of the sales receipt indicating the distribution of the value of the same upon sale.

The licensee shall provide a statement on milling losses and sweepings, stating the range of expected milling loss for every parchment type and buni as approved by the Authority, provide a target milling loss per delivery on analysis of the sample and grant the grower the right of advance adequate notification of the time and date of the milling of the grower's coffee to enable the grower to be present at the milling.

10.	The licensee shall submit monthly milling returns to the Authority.

11.	The licensee shall insure the coffee against loss and damage during milling and storage including insurance against theft by servant and shall install CCTV and retain the CCTV files for the entire season and adhere to the security guidelines that may be set by the Authority.

12.	The licensee shall not in any event lend money or make any advances or any other support to the grower.

13.	The licensee's liquorers shall take out and maintain professional indemnity insurance covers.

14.	The licensee shall file copies of the movement permit returns duly endorsed by the accredited warehouseman, upon delivery of the milled coffee to the warehouse.

15.	The licensee shall provide copies of warehouse receipts to the grower and ensure that auditors have verified that movement permits were endorsed by the licensed warehouseman.

16.

The licensee shall in consultation with the Exchange prepare a catalogue for the coffee to be offered for sale at the Exchange.

C. A Warehouseman's Licence

A grower or his authorized representative deposits the coffee in a licensed or accredited warehouse and the warehouseman takes custody of the coffee:

1.	There shall be a service contract between the licensee and the owner of the coffee deposited in the warehouse in the custody of the licensee.

2.	The cost of the service shall be agreed in terms Kenya Shillings per kilogram of the coffee stored at the warehouse at the beginning of each year and the same shall be paid by the grower upon sale of the coffee.

The licensee shall upon delivery of the coffee be accountable to the grower for the coffee received and shall acknowledge receipt of the same from the grower or his authorized representative by endorsing the movement permit, confirming whether the volume, the grading and the owner of the coffee are as indicated in the permit and by confirming the outturn number for the coffee so delivered.

4.	The licensee shall issue warehouse receipt for the coffee so received in the name of the grower or his authorized representative.

5.	The licensee shall issue a goods received note (GRN) and transmit data of the same to a central database operated and maintained by the Authority.

6.	The licensee shall publish tariffs that will be approved by the Exchange operator and filed with the Authority. The licensee shall take a sample of the grower's coffee for grading and distribution between the warehouseman, the Authority, the exchange and the grower.

7.	The licensee shall not allow the grower's coffee to be sold without the knowledge and consent of the grower and will not allow the grower's representatives to borrow funds against the growers' coffee.

8.	The licensee shall, if it has not done so, digitize its weighing scales and its grading equipment, and it shall weigh and count all the bags of coffee delivered to ensure precision and protect against loss of coffee volume.

9.	The licensee shall not allow sweepings beyond the maximum stipulated by the Authority, and the warehouseman shall ensure that the value of any sweepings from the warehouse is divided on pro rata basis between the growers whose coffee is at the warehouse at the material time.

10.	The licensee shall not bulk coffee without informing the respective owners accordingly.

11.	The licensee shall insure the coffee against loss and damage while in the warehouse storage including insurance against theft by servant, install CCTV, keep the CCTV files for the entire season and adhere to the security guidelines that may be set by the Authority.

FOURTH SCHEDULE—A

FIFTH SCHEDULE

[Reg. 23 (2).]

SALES CATALOGUE

1.	The sales catalogue shall be prepared by the Miller in consultation with the growers and forwarded to the auctioneer at the Exchange.

The details to be included in the sales catalogue shall include–

(a)	The name of the grower;

(b)	The name of the Miller;

(c)	Sale Number;

(d)	Day, date and time of the auction;

(e)	The place of the auction shall be Nairobi Coffee Exchange, Nairobi;

(f)	Total number of bags of coffee to be offered for sale;

(g)	Name of the warehouse where the coffee is stored;

(h)	The prompt date being the date on or before which proceeds are payable

to the central depository unit of the Exchange;

(i)	Terms and conditions of sale;

(j)	The date on which rent charges in respect of purchased coffee shall be

due from the buyers to warehousemen at which the coffee is stored;

(k)	The net weights as per warehouse weights (and unless otherwise stated coffee shall be packed in bags of 60 kg net, tare weight 1.1 Kgs but bids shall be on the basis of 50 Kgs), the bags used shall conform to the international coffee packaging standards.

(l)	Lot numbers arranged serially per miller for all coffee offered for sale;

(m)	The out-turn Number shown against each lot number and the registered distinguishing mark of the grower miller (whether Bulk, E/Bulk, P/Bulk, T/ Bulk; Spillage, or sweepings) and out-turn Number arising from operations of grower/miller;

(n)	Grade of the coffee (AA, AB, PB, E, C, T, TT, UG, HE, SB, ML or MH);

(o)	Number of bags in the lot ( a saleable lot shall not have be less than ten bags)

(p)	Net weight of coffee in kilograms respectively;

(q)	Adequate space for inserting big prices by Traders.

3.	The sales catalogue shall be prepared weekly or as frequently as the Authority maydetermine in consultation with marketing agents.

4.	The saleable lots in the special auction dedicated to local roasters may comprise less than ten bags.

THE CROPS (IRISH POTATO) REGULATIONS, 2019

ARRANGEMENT OF REGULATIONS

PART I – PRELIMINARY

Citation

2.	Interpretation

3.	Application

4.	Purpose of these regulations

PART II – REGISTRATION

5.	Registration of Irish potato growers and growers' association

6.	Registration of small holder grower

7.	Registration of dealers, processors, importers, exporters, collection centres and warehouses

8.	Registration of importers and exporters

9.	Buying and selling of irish potatoes

10.	Collection centres

11.	Smallholder may register independently

12.	Non-transferability of certificate of registration

13.	Import and export of Irish potato produce

14.	Licensing of importers and exporters

15.	Conditions for issuing import and export licences

16.	Maintenance of registers

17.

Offences

PART III – QUALITY ASSURANCE, PACKAGING AND MARKETING

18.	Safe use of pest control products

19.	Packaging of irish potato produce

20.	Marketing requirements

21.	Transportation of Irish Potatoes

22.	Crop inspectors

23.	Powers of entry

24.	General Penalty

25.	Use of Forms

26.

Fees

SCHEDULES

FIRST SCHEDULE

SECOND SCHEDULE

THE CROPS (IRISH POTATO) REGULATIONS, 2019

[Legal Notice 17 of 2019]

PART I – PRELIMINARY

1.	Citation These Regulations may be cited as the Crops (Irish Potato) Regulations, 2019.

Interpretation

In these Regulations, unless the context otherwise requires —

"Act" means the Crops Act, 2013 (No. 16 of 2013);

"Area" means the area of jurisdiction of a county government;

"Authority" means the Agriculture and Food Authority established under section 3 of the Agriculture and Food Authority Act, 2013 (No. 13 of 2013);

"bulk" means unpackaged quantities;

"Cabinet Secretary" means the Cabinet Secretary for the time being responsible for Agriculture;

"collection centres" means centres designated and registered by a county government to serve as buying stations for Irish potato produce, packaging houses, pick up points and meeting places for farmers 'and growers' cooperatives and associations;

"commercial activity" means collecting, transporting and storing irish potatoes for trade;

"consignment" means —

(a)	for purposes of transportation of irish potato produce within the country, a vessel load for which a Certificate of Produce has been issued in accordance with regulation 17; and

(b)	for purposes of import and export, the declared lot of irish potatoes;

"customs port of entry or exit" means an airport, seaport or land border point officially designated for the importation or exportation of consignments of crop irish potato produce and products

"County government" shall have the meaning assigned to it under Article 176 - of the Constitution;

"dealer" means any person, company or firm engaged in collecting, transporting, storing, buying or selling of Irish potatoes on a commercial basis, and includes a marketer, transporter, warehouse operator, collection centre operator, importer and exporter;

"exporter" means any person, firm or corporate body licensed by the Authority to engage in the business of exporting Irish potatoes out of Kenya;

"grower association" means any association, cooperative society, corporate body, union or federation of irish potato growers or any other legal entity comprising of irish potato farmers;

"importer" means any person, firm or corporate body licensed by the Authority to engage in the business of importing irish potatoes into Kenya;

"Inspector" means an officer appointed by the Authority in accordance with section 27 of the Act, or an officer appointed by the county government as an inspector under these Regulations;

"irish potato" means the tuber of the plant botanically known as solanum tuberosum and for purposes of these Regulations refers to potatoes traded purely for consumption and processing;

"large-scale grower" means a person who cultivates irish potatoes in an area of more than four hectares and uses best practices to optimize production;

"market" means a medium, a designated place or structure by a county government where buyers and sellers interact for trade in irish potatoes;

"marketing agent" means any person registered by the county government who collects and sells irish potatoes in wholesale at a designated market;

"medium" means a place where buyers and sellers trade in irish potatoes and includes but is not limited to car boot sales, mobile and internet commerce applications and other exchange;

"non-commercial activity" means collecting, transporting and sorting of irish potatoes for domestic consumption;

"production area" means a region or area where growers cultivate irish potatoes;

"respective county government" means the county government for the area where the irish potato crop is grown;

"smallholder grower" means a person who cultivates irish potatoes in an area of four hectares or less;

"transporter "means any person who engages in movement of Irish potatoes from one point to another but excludes non-commercial activity;

"vehicle" means any modern and traditional mode of transportation used for the movement of irish potatoes; and

"warehouse" or "store" means a building, premise, establishment, facility or a place, in whole or in part registered under these Regulations where irish potatoes are stored, kept or held for wholesale distribution to other wholesalers or retail outlets, restaurants, and any such other facility selling or distributing to the ultimate consumer.

3.	Application These Regulations shall apply with respect to Irish potatoes produced and marketed in Kenya and imported or exported into and out of Kenya.

Purpose of these regulations

(1)	The purpose of these Regulations is to guide the promotion, development and regulation of production and trade in irish potatoes.

(2)

Without prejudice to the generality of paragraph (1) the purpose of these Regulations is to provide for —

(a)	registration of growers, grower associations, dealers and irish potato collection centres;

(b)	registration of processors, warehouses, importers and exporters of irish potatoes;

(c)	quality assurance and marketing of irish potatoes;

(d)	establishment and enforcement of standards in grading, sampling and inspection, tests and analysis, specifications, units of measurement, code of practice and packaging, preservation, conservation and transportation of crops to ensure health and proper trading;

(e)	packaging and sale of irish potatoes; and

(f)	promotion of best practices in the irish potatosub- sector.

PART II – REGISTRATION

Registration of Irish potato growers and growers' association

(1)	Every grower shall, for the purposes of data collection, apply for registration respectively with the respective county government where their irish potato is grown in Form A as set out in the First Schedule.

(2)	Every growers' association shall apply for registration with the respective county government where their irish potato is grown in Form B as set out in the First Schedule.

Registration of small holder grower

(1)	A smallholder grower may register with a growers' association.

(2)	A growers' association shall issue a certificate of registration to every smallholder grower registered with a growers' association.

(3)	A smallholder grower shall not register with more than one grower association in respect of the same parcel of land.

Registration of dealers, processors, importers, exporters, collection centres and warehouses

(1)

The following persons and entities shall register with the County Government in which they operate—

(a)	processors;

(b)	marketing agents;

(c)

dealers;

(d)	collection centres; and

(e)	warehouses or stores.

(2)	The persons and entities specified in sub-regulation (1) shall apply for registration in Forms C and D accordingly as set out in the First Schedule.

(3)	Upon registration the county government shall issue the applicant with a Certificate of Registration in Form E set out in the First Schedule.

(4)	The certificate of registration shall be issued once.

Registration of importers and exporters

(1)	An importer or exporter of irish potato produce shall register with the Authority.

(2)	The application for registration under paragraph (1) shall be in Form F set out in the First Schedule.

(3)	Upon registration, the Authority shall issue a certificate of registration to the applicant in Form G set out in the First Schedule.

Buying and selling of irish potatoes

(1)	The selling and buying of irish potatoes for commercial purposes shall be done in collection centres and designated markets.

(2)	A dealer, processor and exporter shall collect Irish potatoes from producers at a registered and designated collection centre.

(3)	A dealer, processor and exporter may collect Irish potatoes from a medium or a registered and designated market.

(4)	The selling and buying of irish potatoes for home consumption may be done through a collection centre, medium or designated market.

10.

Collection centres

(1)

No person shall operate any premises as a collection centre unless —

(a)	the premises are registered and designated as a collection centre by the respective county government, and

(b)	there is in place a management committee in respect thereof

(2)	A grower association or a large scale grower may register a collection centre with the respective county government for the purposes of grading, sorting, weighing, storage and packaging of irish potatoes.

(3)	The application for registration under paragraph (2) shall be made in writing by the operator.

(4)	Upon registration the respective county government shall issue a Certificate of Registration to the grower association in form H set out in the First Schedule.

(5)	An operator of a collection centre shall issue a certificate of produce to a buyer for every consignment bought for commercial purposes.

(6)	A certificate of produce under paragraph (5) shall in Form I set out in the First Schedule.

(7)	The Authority shall prescribe requirements on collection centres in compliance with national, regional and international standards from time to time.

(8)	An Inspector may inspect premises registered as collection centres to ensure conformity with the standards, recommendations and requirements issued by the Authority.

11.

Smallholder may register independently

(1)	A small holder grower who does not join a growers association may register with a registered irish potato collection centre.

(2)	The application for registration under paragraph (2) shall be in Form J as set out in the First Schedule.

12.	Non-transferability of certificate of registration A certificate of registration issued under these Regulations shall not be transferable.

13.	Import and export of Irish potato produce The Authority shall annually collect data on the domestic production and consumption of irish potatoes within the country to establish levels of surplus or deficit and advise the Cabinet Secretary on the exportation and importation of irish potatoes.

14.

Licensing of importers and exporters

(1)	A person shall not import or export irish potatoes without a valid licence issued by the Authority.

(2)	An application for a licence under paragraph (1) shall be made in Form K set out in the First Schedule.

(3)	Where the Authority approves the application under paragraph (2), the Authority shall issue the applicant with a licence set out in Form L set out in the First Schedule.

15.

Conditions for issuing import and export licences

(1)	The import or export of irish potato produce shall be carried out through a customs port of entry or exit, as the case may be.

(2)	An importer or exporter of irish potato produce shall apply for an export or import permit for each consignment imported or exported.

(3)	The application for a permit under paragraph (2) shall be in Form M set out in the First Schedule.

(4)	The Authority shall, where the applicant qualifies for the permit, issue an import or export permit to a registered importer or exporter in Form N set out in the First Schedule.

(5)	Each consignment of irish potato produce for import, export or in transit shall be declared at the port of entry or exit and physically verified by the Authority or its authorized agent.

(6)

During the verification of a consignment under sub-regulation (5) —

(a)

the Inspector shall ensure that the produce conforms to the requirements of these regulations and to the existing standards with respect to —

(i)	the required grades, packaging and labelling;

(ii)	the applicable maximum weight for a single unit of package subject to paragraph (c) herein; and

(iii)

declaration of quantity in metric tons of imported or exported produce and their origin and destination.

(b)	the owner shall, where the produce has been declared as being in transit, declare the quantity thereof in metric tons of the produce their origin, port of exit and destination in Form 0 set out in the First Schedule;

(c)	the owner shall, where produce is imported in bulk, submit a declaration in writing indicating the warehouse where repacking is expected to be undertaken to conform to the requirement provided for under paragraph (a)(i) and (ii);

(d)

a registered importer or exporter shall provide, on request by the Authority or its authorized agent —

(i)	an original copy of importation or exportation and customs entry or exit documentation;

(ii)	an import or export permit for shipment of the specific consignment;

(iii)

evidence of payment of duties and levies; and

(iv)	a certificate of origin and contact details of the exporters.

(e)

the registered importer or exporter shall provide, on request by the Authority or its authorized agent —

(i)	original copies of importation or exportation and customs entry or exit documentation;

(ii)	an import or export permit for shipment of the specific consignment;

(iii)

evidence of payment of duties and levies;

(iv)	a certificate of origin and contact details of the exporters and importers from whom they procured; and

(v)	other permits and licences, and certificates as to the quality and standards of the produce.

(7)	Upon satisfying the conditions for import or export of irish potatoes under these Regulations, the Authority shall release the consignment to the consignee.

(8)	The Authority shall detain, at the cost of the consignee, any consignment that is not accompanied by the documents specified under paragraph (6) until the requisite documentation is availed for verification.

(9)	A consignment whether repacked or in the original package shall bear, in bold print, the name and contact details of the consignor, consignee and the country of origin.

(10)	The Authority may at the cost of an offender, seize, detain, dispose of or destroy in an appropriate manner, any consignment of irish potatoes that does not conform to the quality standards set by the Authority.

16.

Maintenance of registers

(1)	Every grower association shall keep and maintain a register of its members and forward a copy of the up to date register to the respective county government on or before the 31st December of every year.

(2)	Every collection centre shall keep and maintain a register of its members and forward a copy of the up to date register to the respective county government on or before the 31st December of every year.

(3)

A county government shall keep and maintain a register of all growers, and grower associations, collection centres, processors, dealers and marketing agents operating in the counties who are registered in accordance with these Regulations and shall submit copies of the up to date register to the Authority by the 31st January of every year.

17.

Offences

(1)	A person who contravenes regulations 5(2), 9(1), 7, 11, 14(1) and 15(1) (2) commits an offence.

(2)	A person who contravenes regulations 7(1), 8(1) 9(1), 10(1) (b) and 13 (1) commits an offence and shall, on conviction, be liable to imprisonment for a period not exceeding three years or to a fine not exceeding five million shillings or to both.

PART III – QUALITY ASSURANCE, PACKAGING AND MARKETING

18.

Safe use of pest control products

(1)

A grower of irish potatoes shall—

(a)	ensure the safe use, storage and disposal of pest control products in accordance with the Good Agricultural Practices as prescribed by the Authority from time to time; and

(b)	use pest control products registered for use in the irish potato production and handling by the Government agency for the time being responsible for pest control products.

(2)	A person who contravenes this regulation commits an offence.

19.

Packaging of irish potato produce

(1)	The unit of measurement of all irish potatoes shall be the kilogram.

(2)	The maximum weight for each single unit of package of 'Irish potatoes shall be 50 kilograms.

(3)	Subject to subregulation (2), the Cabinet Secretary may from time to time and in consultation with the Authority by notice in the Gazette prescribe the maximum weight for each single unit of package of irish potatoes.

(4)	The maximum weight prescribed under paragraph (3) shall take into consideration existing laws and regulations, and national, regional and international standards.

(5)	A grower and dealer of irish potato produce shall use a weighing scale that has been properly calibrated, serviced, inspected and approved by the Ministry for the time being responsible for trade.

(6)	Any person who contravenes this regulation commits an offence.

20.

Marketing requirements

(1)

The management committee of the collection centres and dealer shall ensure that irish potatoes are —

(a)	sorted, graded, packaged, labelled, transported, and stored following good practices prescribed by the Authority from time to time and in accordance with existing national, regional and international standards;

(b)	removed from any area after packaging in clean and intact food grade material that allows for aeration and maintenance of produce quality;

(c)	packaged and clearly labelled indicating the irish potato variety, date harvested, collection centre and county of origin;

(d)	offered for sale only in collection centres or markets designated by the county government; and

(e)	stored in an inspected and registered facility.

(2)	A person who contravenes this regulation commits an offence.

21.

Transportation of Irish Potatoes

(1)	Irish potatoes for commercial purposes shall be transported in natural and synthetic fibre sacks, moulded plastic boxes, sawn wooden boxes and paper or plastic film sacks or in such other manner as may be prescribed by the Cabinet Secretary in consultation with the Authority from time to time.

(2)

A person transporting irish potatoes shall ensure that the vessel used for transportation does not lead to deterioration caused through moisture loss, rain, greening, or physical damage or contamination and complies with instructions provided by the Authority from time in accordance with the existing national, regional and international standards.

(3)	A person who contravenes this regulation commits an offence.

22.

Crop inspectors

(1)	The Authority shall appoint Inspectors in accordance with section 27 of the Act to carry out inspections on compliance with standards, guidelines and legislation on irish potato produce.

(2)

Inspectors appointed by the Authority shall regularly undertake surveillance and inspections to ensure that producers, dealers, importers, exporters and processors of irish potato produce adhere to these Regulations, the terms and conditions of registration and guidelines issued by the Authority from time to time and any other relevant laws.

(3)	The county governments may appoint inspectors to monitor activities associated with irish potato production, dealing, handling and processing, to ensure compliance with these Regulations within the respective county.

(4)

A person appointed as an inspector under these subregulation (3) shall be required to —

(a)

to be the holder of —

(i)	a Bachelor's Degree in Agriculture or related field from a university recognised in Kenya, or

(ii)	a Diploma in Agriculture with two years' experience in extension service work, and

(b)	comply with the provisions of Chapter 6 of the Constitution of Kenya and with the Public Officer Ethics Act, 2003.

(5)	The Authority shall develop training manuals and undertake training of the inspectors to ensure effective carrying out of their duties.

(6)	The Authority and the county governments shall conduct inspections of growers, grower associations, dealers and processors, jointly or separately, from time to time to ensure compliance with these Regulations.

23.

Powers of entry

(1)

An inspector may at any reasonable time, in the course of his duties enter upon any land, or premises, or stop and enter into a vehicle, vessel or conveyance used for storage or transportation of irish potatoes for purposes of ascertaining that the net weight and packaging conforms to the requirements of these Regulations or for the performance of the functions or powers conferred under the Act or any other written law.

(2)	The Inspector shall seize and detain Irish potatoes packaged or transported in a manner that does not conform to the requirement of these regulations at the cost of the offender.

(3)	A person who obstructs an inspector from carrying out the required inspection commits an offence and shall be liable on conviction, to the penalty provided under section 30(2) of the Act.

24.	General Penalty A person who commits an offence under these regulations for which no penalty is provided for, shall be liable, upon conviction, to the penalty provided under section 37 of the Act.

25.	Use of Forms The Authority or the County Government, as the case may be, may make such modifications, alterations or additions as may be required from time to time, to enable effective use of the prescribed forms, including facilitating the use of such forms electronically.

26.	Fees The fees specified in the Second Schedule shall be payable in respect of the matters set out therein.

FIRST SCHEDULE

FORMS

FORM A

[Reg. 5(1).]

THE CROPS (IRISH POTATO) REGULATIONS 2018

COUNTY GOVERNMENT OF .........................................

APPLICATION FOR REGISTRATION OF GROWERS

Part 1 - Particulars of the Applicant

1.	Full name of Applicant:.............................................................

Postal Address: ................. Postal Code ................... Town .............

Tel/Mobile No:....................... Email:..................... Website:..................

Physical address: Building ....................... Street:............ Town: ...............

County .......................... Sub County ................ Ward ........................

Village: ................................. Hectares: .....................................

I confirm that I shall abide by the requirements of the Food (Food Crops General) Regulations, 2016.

Applicant's signature ................................. Date ..............................

Part 2 - Approval by County Government

Terms and Conditions

1.	This application should be completed in full. An incomplete form shall not be processed.

2.	A grower association shall be required to furnish the County Government with evidence of registration and copies of their Constitution or Articles and Memorandum of Association;

County logo

FORM B

[Reg. 5(2), 7(2).]

THE CROPS (IRISH POTATO) REGULATIONS, 2018

APPLICATION/RENEWAL FOR REGISTRATION OF IRISH POTATO GROWERS ASSOCIATION/COLLECTION CENTRES/WAREHOUSES OR STORES

(To be filled in triplicate with a copy to County Government)

Part 1 - Category of application (Tick one)

Part 2 - Applicant's Details (To be filled by all Applicants)

1.	Full name of Applicant:.....................................................................

Registered office ......................... L. R. No. ......................................

Postal Address: ...................................................................................

Postal Code ................................ Town ...............................................

Tel/Mobile No: ............................ Email: ....................................................

Website: ........................................................

Physical address: Building .......................... Street:............... Town:......................

County ......................... Sub County .......................... Ward ............................

Village: ...........................................................................................

Company details (where applicable):

Certificate of Company Incorporation/Registration

No:.......................................................................................................

List Names and Particulars of Directors/Officials (Attach copies of ID) .................................

.........................................................................................................

........................................................................................................

3.	Branch offices (if any)

Part 3 - Category of Dealer

Part IV - Requirements

1)	Full list of the Associations Member's for Grower association and collection centres

By laws governing the operations' of the Grower association and collection centres with clear measures for safeguarding growers' interests

I/We certify that I/we have read and understood the Crops Act, 2013 and the regulations made thereunder.

Date ...........................................................................................

Name ............................................. Signature: ..................................

Part 4 - Approval by the County Government

County logo

FORM C

[Reg. 7(2).]

THE CROPS (IRISH POTATO) REGULATIONS, 2018

APPLICATION/RENEWAL FOR REGISTRATION OF IRISH POTATO PRODUCE TRANSPORTERS, COLLECTORS, BUYERS, SELLERS, MARKETING AGENTS AND PROCESSORS (To be filled in triplicate with a copy to County Government)

Part 1 - Category of application (Tick one)

Part 2 - Applicant's Details (To be filled by all Applicants)

1.	Full name of Applicant: ......................................................

Registered office ....................... L. R. No. .........................

Postal Address: ........................... Postal Code.........................

Town .............................. Tel/Mobile No: .............................

Email: .................................. Website: ...........................

Physical address: Building .................... Street............... Town............

County ............................ Sub County ............... Ward ..................

Village..................................................................................

Company details (where applicable):

Certificate of Company Incorporation /Registration No:................. List

Names and Particulars of Directors/Officials (Attach copies of

ID) ................................................................................

....................................................................................

3.	Branch offices (if any)

Part 3 - Category of Dealer

I/We certify that I/we have read and understood the Crops Act, 2013 and the regulations made there under.

Date .........................................

Name .............................. Signature: .......................................

Part 4 - Approval by the County Government

County logo

FORM D

[Reg. 7(2).]

THE CROPS (IRISH POTATO) REGULATIONS, 2018

APPLICATION/RENEWAL FOR REGISTRATION OF IRISH POTATO GROWERS ASSOCIATION/COLLECTION CENTRES/WAREHOUSES OR STORES

(To be filled in triplicate with a copy to County Government)

Part 1 - Category of application (Tick one)

Part 2 - Applicant's Details (To be filled by all Applicants)

1.	Full name of Applicant: ................................................................................................

Registered office ..................................... L. R. No. .........................

Postal Address: ...................................................................................

Postal Code ....................... Town ..........................................................

Tel/Mobile No: ............................... Email: ..............................................

Website: ............................................................................................

Physical address: Building ......................... Street:............. Town:.......................

County .................... Sub County ......................... Ward ..............................

Village:.........................

Company details (where applicable):

Certificate of Company Incorporation /Registration No:,

List Names and Particulars of Directors/Officials (Attach copies of

ID)......................................................................................................

.........................................................................................................

3.	Branch offices (if any)

Part 3 - Category of Dealer

Part IV - Requirements

1)	Full list of the Associations Member's for Grower association and collection centres

By laws governing the operations' of the Grower association and collection centres with clear measures for safeguarding growers' interests

I/We certify that I/we have read and understood the Crops Act, 2013 and the regulations made thereunder.

Date ..........................................

Name .......................................... Signature:........................................

Part 4 - Approval by the County Government

County Logo

FORM E

[Reg. 7(3).]

THE CROPS (IRISH POTATOES) REGULATIONS, 2018

COUNTY GOVERNMENT OF .................................................

CERTIFICATE OF REGISTRATION FOR GROWERS' ASSOCIATION/WAREHOUSES/ MARKETING AGENTS/ PROCESSORS/ COLLECTION CENTRE/DEALERS

THIS IS TO CERTIFY that ..................................... of Postal address ................ of ................. County, LR

No........... has been duly registered by the County Government as a ......................... in accordance with Regulation 16 of the Crops (Irish Potato) Regulations, 2018

Dated this ................ day of ........................................ 20 ..................

CEC member in charge of Agriculture .......................................................................

Official stamp

Terms and Conditions

1.	This registration certificate is not transferable;

2.	A registered Grower Association shall maintain a register of their members.

3.	A Registered Grower Association material shall ensure that the quality of farm inputs and food crop produce and products comply with the Food Crops General Regulations and any other relevant laws.

4.	The holder of this certificate shall submit monthly returns to the County Government.

FORM F

[Reg. 8(2).]

AGRICULTURE AND FOOD AUTHORITY

THE CROPS (IRISH POTATO) REGULATIONS 2018

APPLICATION/RENEWAL FOR REGISTRATION OF IRISH POTATO IMPORTER AND EXPORTER.

Part 1 - Category of application (Tick one)

Part 2 - Applicant's Details (To be filled by all Applicants)

1.	Full name of Applicant: ..............................................................................

Registered office ....................... L. R. No....................................................

Postal Address: .............................. Postal Code .................................................

Town ............................. Tel/Mobile No:............................................................

Email: ........................... Website:..................................................................

Physical address: Building .................... Street ............................ Town:...................

County .......................... Sub County .............................. Ward ............................

Company details (where applicable):

Certificate of Company Incorporation/Registration No:........... List Names and Particulars of Directors/Officials (Attach copies of

ID) ......................................................................................................

..........................................................................................................

3.	Branch offices (if any) I/We .................................. have read and understood the Crops Act, 2013 and the rules made thereunder. Date ............................................ Name .......................................... Signature:.................................

Part 4 - Approval by the Authority

FORM G

[Reg. 8(3).]

THE CROPS (IRISH POTATOES) REGULATIONS, 2018

CERTIFICATE OF REGISTRATION FOR IMPORTERS/EXPORTERS

Mr/Mrs/Ms .......................... of P .0. Box........... Tel .............is hereby issued with a Certificate for import/ export for Irish Potato produce..........................................

Head: Food Directorate

Date .....................................

Terms and Conditions

1.	The Authority may vary, suspend or cancel the Certificate of Registration for Irish potato import/export issued if the holder fails to abide with the terms and conditions of the Irish potato regulations 2018 and any other relevant law.

SECOND SCHEDULE

(A) REGISTRATION CERTIFICATES, LICENSES AND PERMITS

Collection Centre Logo

FORM H

[Reg. 11.]

THE CROPS (IRISH POTATOES) REGULATIONS, 2018

...................... COLLECTION CENTRE

CERTIFICATE OF REGISTRATION FOR GROWERS WITH COLLECTION CENTRES

THIS IS TO CERTIFY that .........................of postal address ...................of .................. County, I/D

No .................... has been duly registered by ................... collection centre in accordance with Regulation 11 of the Crops (Irish Potato) Regulations, 2018

Dated this ....................... day of ......................... 20................

.....................................................................................

FOR: ........................................................... Collection centre

Official stamp

Terms and Conditions

1.	This registration certificate is not transferable.

County Logo

THE COUNTY GOVERNMENT OF .....................................

THE CROPS (FOOD CROPS) REGULATIONS, 2018

FORM H

[Reg. 10 (4).]

CERTIFICATE OF PRODUCE

M/s .............. of ID No ........... Mobile No................... is hereby authorized to move Irish potatoes from to (Specify destination)

Thick. Reg No ........... Trailer Reg. No .................

This certificate is valid for the transportation of the consignment of ................. tonnes of .......... Irish potatoes.

Validity period: from ____________to__________ Date of issue __________________time issued____________ a.m/p.m.

Expiry date ____________________ Time: _____________________________________

County of origin ..................................................................................

Issued by.........................................................................................

Signature........................................................................................

Designation.....................................................................................

Authorized Offer

For: CECM- in charge of Agriculture

Collected by ............................... ID No ................................................

Terms and Conditions

1.	This movement permit is not transferable and is only valid for the specified consignment;

A Transporter shall

i. conform to the national food safety and quality standards.

ii. ensure that irish potatoes and transportation unit are appropriate to ensure that the produce remains safe and suitable for human consumption;

for those exceeding five Tonnes, shall be required to produce for inspection by the Authority, the County Government authorized officers and other law enforcement agencies valid original movement certificate for the consignment on request.

FORM J

[Reg. 11 (2).]

COUNTY GOVERNMENT OF...............................................

THE CROPS (IRISH POTATOS) REGULATIONS 2018

Registration No ..................................................................

DEALER'S CERTIFICATE OF REGISTRATION

THIS IS TO CERTIFY that .............................. of Postal address ................... of ..............County, LR No........ has been duly registered by the Authority in accordance with section 16(1) of the Crops Act, 2013, as a Food Crops dealer

The scope of certification is

o Collector

o Seller

o Transporter

o Buyer

o Stockist

o others

(specify)

..........................................................................................

Of irish potatoes

CEC member in charge of Agriculture

Date of issue:.........................................................................................

Official stamp Date of expiry........................

Terms and Conditions

1.	This registration certificate is not transferable;

2.	A dealer of Irish potatoes shall conform to the national food safety and quality standards and sanitary phyto-sanitary (SPS) regulations during handling, storage and transportation.

3.	The holder of this certificate shall submit monthly returns to the County Government in the prescribed format.

FORM K

[Reg. 14 (2).]

AGRICULTURE AND FOOD AUTHORITY THE CROPS (IRISH POTATO) REGULATIONS 2018 APPLICATION /RENEWAL FOR IMPORT/EXPORT LICENSE

Part A - Applicant's Details (To be filled by all Applicants)

1.	Full name of Applicant:....................................................................

Registered office ........................... L. R. No.....................................

Postal Address: .................... Postal Code........................ Town ......................

Tel/Mobile No:................................... Email:............ Website:....................

Physical address: Building ...................... Street .............. Town ......................

County ................................. Sub County ................ Ward ...........................

Village .................................

Company details (where applicable):

Certificate of Company Incorporation /registration No:.........................

List Names and Particulars of Directors/Officials (Attach copies of ID)

......................................................................................................

3.	Branch offices (if any) Type of food crops produce/products to be imported/exported and estimated annual quantities.

4.	Details of the warehouse (tick as appropriate) Yes No

5.	Applicant's Signature.................... Date Official rubber stamp/seal Approval by the Authority

Terms and Conditions

1.	This application should be completed in full. An incomplete form shall not be processed

2.	An application for renewal of this license shall be made to the Authority not later than the first day of the month of June in which the current license is due to expire

3.	The warehouse that the importer/exporter intends to use must meet the set standards and guidelines issued by the Authority from time to time

4.	The holder of the importer/exporter license shall submit monthly returns to the Authority in the prescribed format.

FORM L

[Reg. 14 (3).]

AGRICULTURE AND FOOD AUTHORITY

THE CROPS (IRISH POTATOES) REGULATIONS, 2018

IMPORT/EXPORT LICENCE

Authority's Code ............................. Serial No .................................

M/s ........................... of Post office Box ...................................been granted an import/export License No ................. and is/are hereby

This license is Valid from ......................... to 31st of June 20..............................

Fee paid: Kshs .............................................................

.........................................................

Head: Food Directorate

Date of issue .......................................

Official stamp.

This license is issued subject to compliance with the provisions of the Agriculture and Food Authority Act, the Crops Act, 2013, the Crops (Irish Potato) Regulations, 2018 and such terms and conditions as specified hereunder.

Terms and conditions

1.	Issuance of the license is subject to inspection of the warehouse to ensure conformity with the Food Safety requirements

2.	This license is not transferable

3.	An application for renewal of this license shall be made to the Authority not later than the first day of the month of June in which the current license is due to expire.

4.	This license is valid only for the crops produce/products specified herein.

5.	Any changes in the particulars supplied by the importer/exporter for purposes of the license shall be notified to the Authority in writing

6.	This license may be suspended where a licensee continues to default in submitting returns.

FORM M

[Reg. 15(3), 6(c).]

AGRICULTURE AND FOOD AUTHORITY

THE CROPS (IRISH POTATO) REGULATIONS, 2018

APPLICATION FOR IMPORT/ EXPORT IRISH POTATO PERMIT

Tick as appropriate)

1.	Name of applicant

2.	Registered office L. R. No. ........................................... Street ............................ Tel. No. ........................................ Fax No ................................ E-mail ....................................... Website ...................................

3.	Place where the premise is located: Village/area ............................... Ward ............................................ Sub-County....................................... County .....................................

4.	VAT Registration No/ID............................ No. PIN ...........................

5.	Type of for variety of potatoes to be imported or exported and the quantities.

In case of bulk consignment indicate the following;//

a) Quantity .......................................................................

b) Destination warehouse ..........................................................

I further state that the above declared imports or exports have been approved and certified as being fit for human consumption and contain no poisonous substance or chemical or irradiation as per the relevant legislations and regulations.

Applicant's Signature ...................................... Date ................................................

Approval by the Authority

Terms and Conditions

1.	This application should be completed in full. An incomplete form shall not be processed

2.	This application shall be accompanied by a phytosanitary certificate from the country of origin, compliance certificate from the Kenya National Standardization body and the Kenya National Plant Protection Organization and complied with any other relevant law.

3.	The application shall be accompanied by proof that the applicant has sourced produce from local production exhaustively as guided by the Authority from time to time.

FORM N

[Reg. 15 (4).]

THE CROPS (IRISH POTATOES) REGULATIONS, 2018

IMPORT/EXPORT PERMIT

Mr/Mrs/Ms ............................of P .0.

Box .......................... Tel ........................ is

here by issued with an import/export permit for Irish Potato Produce of the following categories;

Point of entry/exit.............................................

...............................

Head: Food Directorate

Date..........................

Terms and Conditions

1.	The Authority may vary, suspend or cancel the Irish potato import/export permit issued if the holder fails to abide with the terms and conditions of the Irish potato regulations 2018 and any other relevant law.

2.	The importer/exporter shall make monthly returns to the Authority in the prescribed format.

3.	This permit shall be issued subject to proof that the applicant has sourced produce from local production within the last six months.

FORM O

[Reg. 15(6)(b).]

THE CROPS (IRISH POTATOES) REGULATIONS, 2018

Declaration of ware potatoes on Transit

Mr/Mrs/Ms........................ of P .0. Box.......... Tel.......... hereby declares that this consignment(s) of irish potatoes is on transit

Source of produce/ Country of origin;......................................................................

Destination ...............................................................................................

Point of exit .............................................................................................

Sign:............................. Date ...................................................................

Importer

Date......................................................................................................

Verified by;

...................................................... Signature ...................... Date .............

Inspector

(B)

FEES

THE CROPS (COFFEE) (GENERAL) REGULATIONS, 2019

ARRANGEMENT OF REGULATIONS

PART I – PRELIMINARY

Citation

2.	Interpretation

3.	Object and purpose

PART II – FUNCTIONS OF THE AUTHORITY AND COUNTY GOVERNMENTS

4.	Functions of the Authority

5.	County Governments functions

6.	Collaboration between County Government and the Authority

PART III – REGISTRATION AND LICENSING

7.	Registration

8.	Application for a licence, certificate or permit

9.	Prohibition against operating without a certificate, permit or licence

10.

Licensing

11.	Limitation of a coffee licence

12.	Conditions of licence

13.	Licensing procedure

14.	Duration of licences

15.	Movement permits

16.	Obligations of licence holders

PART IV – PRODUCTION AND PROCESSING

17.	Notification after planting, uprooting coffee exchange of details of farm or estate

18.	Coffee Industry Standards and Code of Practice

19.	Certification of Kenya Coffee

20.	Research and Prohibition of issuance of coffee seeds or seedlings

21.	Requirements relating to coffee pulping

22.	Requirements relating to coffee milling

PART V – COFFEE TRADING AND MARKETING

23.	Coffee trading

24.	Direct sales

25.	Management of the auction

26.	Sales catalogue

27.	Coffee promotions

28.	Coffee warehousing in designated warehouses

29.	Export and import of coffee

30.	Prohibition against blending

31.

Exemption

PART VI – QUALITY ASSURANCE

32.	Quality Assurance for Coffee Industry

33.	Inspection

34.	Conformity certificates and compliance reports

35.	Prohibition against removal of labels, seals, etc.

36.	Coffee Imports to conform to standards

37.	Survelliance

PART VII – GENERAL PROVISIONS

38.	Digitization

38A.	Society Loans

38B.	Coffee buyers Performance bond

39.	Sharing of information

40.	Dispute Resolution

41.	Alteration of documents

42.	Inspections for specialty coffee

43.	Inaccurate, misleading or false information

44.	General penalty

45.	Revocation L.N. No. 123 of 2002

46.	Transitional provision

SCHEDULES

FIRST SCHEDULE [r. 8(1)] —

FORMS

SECOND SCHEDULE [r. 8(1), 12(1), 14(1), 20(4), 32(7)] —

REQUIREMENTS AND FEES

THIRD SCHEDULE [r. 16(1)(2)] —

OBLIGATIONS OF LICENCE HOLDERS AND SERVICE PROVIDERS

FOURTH SCHEDULE [r. 22(16)] —

COMMERCIAL MILLING AGREEMENT

FIFTH SCHEDULE [Reg. 22 (12)] —

STANDARD COFFEE GRADES

SIXTH SCHEDULE [r. 24(4)] —

GUIDELINES

SEVENTH SCHEDULE [r. 26(2)] —

HEAD COFFEE DIRECTORATE

EIGHTH SCHEDULE [Reg. 25(2)] —

COFFEE WARRANT

THE CROPS (COFFEE) (GENERAL) REGULATIONS, 2019

[Legal Notice 102 of 2019]

PART I – PRELIMINARY

1.	Citation These Regulations may be cited as the Crops (Coffee) (General) Regulations, 2019.

Interpretation

In these, Regulations, unless the context otherwise requires—

"Act" means the Crops Act, 2013;

"agent" means a registered person who may be appointed by a grower for purposes of facilitation of overseas direct sales with regard to logistics;

"association" means a registered group comprised of smallholder growers, co-operative societies, societies, estates, unions, millers, traders or roasters, which has been licensed by a licensing authority;

"auction" means the system under which clean coffee is offered for sale at a coffee exchange;

"Authority" means the Agriculture and Food Authority established under section 3 of the Agriculture and Food Authority Act, (No. 13 of 2013);

"broker" means a person cleared by the exchange and licensed by the Capital Markets Authority, who may be appointed by a grower or an association of growers in accordance with these Regulations, to sell their coffee on their behalf through the Exchange;

"buyer" means an incorporated company licensed by the Authority to buy clean coffee at the exchange for export, local sale or value addition or to import clean coffee for secondary processing in Kenya;

"Cabinet Secretary" means the Cabinet Secretary for the time being responsible for matters related to agriculture;

"certified coffees" means coffees produced under tenets of a recognized certification scheme bearing a certification mark;

"clean coffee" means coffee bean or dried seed of the coffee plant separated from non-food tissues of the coffee fruit where the silver skin is reduced to the maximum possible extent;

"coffee" means the plant botanically known as coffea species (L.) and includes the fruit, whether on the plant or detached therefrom, the seed in form of either buni, parchment coffee, clean coffee, roasted beans or ground coffee;

"coffee business" includes operating a nursery, growing, pulping, milling, warehousing, marketing, trading, roasting and packaging of coffee;

"coffee certification" means a system that distinguishes a coffee product as being sustainably grown on the basis of economic viability, environmental conservation, social responsibility and ensures traceability;

"coffee directorate" means the directorate for the time being responsible for coffee established pursuant to section 11(4) of the Agriculture and Food Authority Act, 2013;

"coffee sales proceeds" means monetary consideration received in exchange for coffee purchased at the auction or through direct sales;

"coffee sample" means a small quantity of coffee, drawn out of coffee lot to be a representative of that lot of coffee for purposes of display, testing, quality analysis, archiving, marketing or other legal purpose;

"coffee standards" means the Kenya Coffee Standards issued by the Kenya Bureau of Standards;

"coffee year" means a period of twelve months beginning on the 1st October of one year and ending on the 30th September of the following year;

"collateral manager" means a person qualified under these Regulations and appointed by the warehouseman or any other person who has an interest in coffee stored in a warehouse with the intention of monitoring or taking custody of the coffee;

"co-operative society" means a co-operative society registered under the Co-operative Societies Act (Cap 490) and licensed for purposes of these Regulations;

"county government" shall have the meaning assigned to it under Article 176 of the Constitution of Kenya 2010;

"cupping centre" means a coffee quality analysis laboratory;

"digitization" means the conversion of current manual processes into automated and computerized processes; or paper documents into digital formats;

"dealer" means a person registered by the county governments or the Authority to deal with coffee as provided under these Regulations;

"direct sale" means a contractual arrangement between a grower, a co-operative society, society, union, grower-miller, estate or an association of coffee growers and an overseas buyer or local roaster for the sale of own clean coffee based on mutually accepted terms and conditions enforceable in law;

"direct settlement system" means a banking facility provided by commercial banks regulated by the Central Bank of Kenya for clearing and settlement of coffee sales proceeds;

"estate" means an area of land or group of parcels of land under coffee not being less than five acres in size in aggregate or land under coffee which has an average annual production of not less than twenty thousand kilograms of cherry over a period of three years;

"exchange" means a company incorporated under the Companies Act and licensed by the Capital Markets Authority as an exchange for trading in clean coffee;

"grower" means any person who cultivates coffee in Kenya and may for purposes of licensing, include; co-operative societies, unions, associations and estates;

"grower miller" means a grower who mills own parchment or buni or its members' coffee and includes a co-operative society, unions, association, estate or any other legal entity;

"hulling" means removal of the outer skin of dry parchment or buni coffee;

"inspector" means an inspector appointed under the Act and where applicable includes a county inspector;

"Kenya Agricultural and Livestock Research Organization" means the organization established under section 3 of the Kenya Agricultural and Livestock Research Act, 2013 or the national institution mandated by an Act of Parliament to carry out research;

"licensing authority" means the Authority, or the County Government as the case may be;

"liquorer" means a person certified and licensed by the Authority to offer the services of coffee quality analysis;

"liquoring" means analysis of clean coffee to determine the attributes and quality of coffee for purposes of trade;

"miller" means a person licensed by the respective county government to conduct the business of coffee milling ;

"milling" means mechanical hulling or de-husking of parchment or buni coffee and includes the polishing and grading of the clean coffee;

"milling statement" means a statement prepared by a miller after the completion of the milling process;

"out-turn number" means an identifying number issued by a miller in respect of coffee delivered to a mill for purposes of traceability;

"primary processing" means the process of removal of coffee pulp from cherry, fermentation, washing and drying to the coffee standard moisture content to obtain parchment;

"prompt date" means a date specified in the sales catalogue, not being more than five working days from the date of the sale, for the payment of coffee sales proceeds by a buyer or a roaster;

"pulping station" means a specified place where primary coffee processing is undertaken;

"roaster" means a person licensed by the respective county government to buy clean coffee under these Regulations for value addition for local sale;

"sales catalogue" means a standard document prepared by a miller or an appointed broker in consultation with the exchange and growers for sale of clean coffee at the exchange;

"secondary processing" means parchment de-husking, polishing, grading and may include roasting, grinding and packaging of clean coffee beans;

"small holder" means a grower cultivating coffee in a small parcel of land or in small parcels of land who does not possess his own pulping station;

"sweepings" means the balance of coffee samples in the exchange sample room and spillages collected from millers' milling activities for sale at the exchange and the proceeds paid to growers on pro-rata basis;

"trading floor" means the physical space or electronic platform managed by the exchange where the persons licensed to trade in coffee converge for purposes of coffee trading;

"warrant" means an instrument prepared by the warehouseman of which the person named therein, or the last endorsee thereof, shall for all purposes be deemed to be the owner of the coffee to which it relates;

"warehouse" means a facility registered by the Authority and licensed by the county government for the storage of coffee, and which is specifically designed to guarantee the quality and safety of the coffee;

"warehouseman" means a person who possesses skills for the management of a licensed warehouse and is licensed by the Authority; and

"warehousing receipt" means a certificate issued by a licensed coffee warehouseman in respect of coffee stored in a licensed warehouse for purposes of collateral.

3.	Object and purpose

Laws of Kenya